![]() ![]() But first, let’s quickly review the five commandments of inbox zero: There are countless ways to approach the ultimate dream of inbox zero – many focusing on creating folders, filters or multiple inboxes (for example, having an account in both Apple Mail and Gmail). Even if you’re not alarmed by this number, you must know how it feels to stare at the unread count in your inbox and think, “I’m never going to get all this done.” The average office worker receives 121 emails daily and sends out forty from their Outlook, Gmail or Apple Mail inboxes. Mailbutler can help you organise your inbox The power of GTD and inbox zero You can now comfortably engage with your work knowing what all your commitments are and that what you’re doing right now is the best thing to do. Engage and get working! Your system is now set up and your tasks have been broken down in manageable chunks with varying priorities.Then give your list an in-depth review to see where you’re making progress, where you need to adjust priorities and how it’s working for you. If a task is still vaguely defined, break it down further. If you have organized your list correctly, you should be able to pick upcoming tasks efficiently. Look over what your next action should be. Review: with your tasks sorted and ready to be completed, don’t forget to take the time to review your system regularly and reflect on your list.You can also assign due dates and set reminders so you will follow up on them. Organize your clarified items, and rank these items by category and priority.If the action can be done right away, you can already get it done immediately! Clarify what you have to do: break down your ideas into actionable steps so there is no barrier in doing the task.Capture everything so you don’t have to think about it until it’s time to do it again. You can use pen and paper, a to-do app, or anything that helps you stay organized. Capture everything that has your attention: to-dos, ideas, recurring tasks, etc. ![]() It doesn’t matter what tools you use, as long as they allow you to go through the following steps: What’s great about GTD is that it’s flexible and suitable for any kind of workflow. The five steps of the Getting Things Done workflow In an age of constant information flow, Getting Things Done is not just about getting things done, but meaningfully engaging with what you do. When your mind is clear, you are calm, focused, present, and able to maintain a high level of awareness. This leaves you a clear headspace for what you should do right now. This causes us to feel overwhelmed, stressed, and eventually discouraged to work on important tasks.īut when you have external storage for ideas, your brain is no longer clogged by future or past to-dos. What does this mean? When we have multiple tasks in mind, we lack the mental space to actually focus on any of them. Many of our tasks and duties, such as creative thinking, strategies, and ideas, do not necessarily take our time, but they take up a lot of room in our brains. Instead, GTD focuses on being present and mindful as well as confident that your current action is the correct one. Unlike most productivity methods, GTD is not about time-saving hacks or quick fixes. ![]() The GTD system, when implemented correctly, is a foolproof method that lets you keep track of what you need to do, should do, or should consider doing. The original book, Getting Things Done: The Art of Stress-Free Productivity, has been published in over thirty languages globally. Getting Things Done is a productivity framework for organizing and tracking tasks and projects, developed by business productivity consultant and author David Allen. So how can you maximize your chances of reaching inbox zero? Our favorite way is by using GTD. Do: make sure you stay on top of emails that require a timely response.įollowing this approach especially helps those who are running a business that relies on email communication and regularly email with multiple clients.Defer: move the messages that will take some time to respond to a separate category. ![]() Respond: respond immediately to emails and not keep them open.Delegate: if someone else can answer the email better, forward it to them.Delete: get rid of (or archive) emails that serve no further purpose.There are five actions that Mann recommends following to achieve inbox zero: The approach originates from the eponymous book by Merlin Mann, a well-known productivity expert, which was published back in 2014. It’s all in the name – you should have no emails (or almost no emails) left in your inbox as a result. Inbox zero is a method in email management suitable for Outlook, Apple Mail, Gmail, or almost any other email client. ![]()
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